Vailtech is based in Ontario and has been serving the needs of municipalities for over ten (10) years. Vailtech is recognized as the premier supplier of highly effective Billing Systems. Vailtech also offers a full suite of integrated financial applications.

Vailtech's Miscellaneous Accounts Receivable is a full-function system that improves your cash flow and handles all of your invoicing needs.

Accounts Receivable is written in Oracle and requires either an Oracle Standard Edition or Enterprise Edition database. Accounts Receivable runs on Microsoft based servers, and workstations, and runs across either Microsoft or Novell Lans. The System is scalable offering both mid and large size organizations the same robust functionality.

• Easy setup.
• User friendly interface.
• Unlimited history data

Improve Collections:

• Improve collection by maintaining accurate customer information.
• View all invoices and related customer activity on-line.

Integration:

• Miscellaneous Accounts Receivables integrates with other Vailtech financial software.
• Integrates with the General Ledger for improved accounting.

Efficient Posting:

• Record all payments once, even when there is incomplete information.
• Add more information as it becomes available.
• Vailtech Receivables accept a single payment for multiple invoices, partial payments, and prepayments and deposits.
• Calculate and post interest on outstanding invoices.

Adjustments:

• Manage write-offs and adjustments while applying payments.
• If payment is received later, easily re-adjust the receivable.

Reports:

• Vailtech Receivables create the reports you need including the Accounts Receivable report in either summary or detail format, a Revenue report for any range of customers for any period, and an Audit report tracking all changes made to a customer file.

Accounting:

• Vailtech Receivables prepare journal entries for the General Ledger.
• Post detail or summary amounts on demand.
• Preview journal entries before posting.

Invoices:

• Print invoices in any format, and at anytime
• Eliminate entry of recurring invoices each month. Simply enter once and then call up and print on demand, at your convenience.
• Download invoice information from external systems using the "External Load Function".
• Checks Vailtech's General Ledger to verify distribution when setting up and posting of invoices.
• Allows invoices to be distributed over multiple General Ledger accounts.
• Provides free-form comment fields for notes.
• Provides user-defined, table-driven codes to facilitate the entry of invoices.
• Identifies the origin of the invoice.
• Allows the entry of recurring invoices for user-defined time periods.
• Has the ability to make adjustments to invoices and to cancel invoices which will reverse any previous postings to the General Ledger.
• Print and re-print an invoice on demand.
• Print; collection letters; notices; reports based on amount outstanding; date outstanding; service types; customer number; invoice number; location; etc.
• Accept payments by customer number with the option of applying the payment against the oldest invoices first, or against specific invoices.
• The ability to process cheques returned from the bank, re-establish the receivable as outstanding, and reverse any previous postings to the General Ledger.
• Interest can be calculated and applied against invoices as a user-defined percentage.
• Shows an aging of receivable amounts on statements and reminder notices.
• The system allows user inquiries to the customer file that include alphabetic searches based on full or partial names.
• The system allows some customers to be set up as "no statement" customers.